Use Tables to Enliven Document Formats

SAN FRANCISCO (06/23/2000) - Give your documents more impact by using Microsoft Corp. Word or WordPerfect tables to make page layouts more colorful and captivating. You can create colors and alignments in tables that would take a long time to do with text boxes and graphical tools.

Word 97 and 2000: To create a table anywhere on the page, select Table*Draw Table. Put table cells where you need them by clicking and dragging with the table-drawing mouse pointer, which is easier to use than the Insert*Table command. To turn off the table-drawing mouse pointer, simply choose Table*Draw Table again or click the Draw Table icon (the first option on the Tables and Borders toolbar).

The lives of a cell: Normal text can't appear next to a table cell, so create cells for text as part of the table. Adjust the position and size of cells by moving the mouse pointer over a border until the pointer changes into a double-headed arrow. Then drag the border to a new position. To equalize height or width, select the cells and choose either Distribute Rows Evenly or Distribute Columns Evenly on the Tables and Borders toolbar.

Crossing the border: To remove border lines from your table, click Table*Select Table, then select Format*Borders and Shading. Under the Borders tab of the Borders and Shading dialog box, select None, and click OK. To add a color or pattern background to a cell or group of cells, click in the cell or select a group of cells, choose Format*Borders and Shading, and click the Shading tab in the Borders and Shading dialog box. Select a color for the cell in the Fill area, or choose a pattern or percentage of shading from the Styles list in the Patterns area. Click OK to apply the background.

Tabling text: To align text within a cell, select it, and click the desired text alignment icon (Align Left, Center, Align Right, or Justify) on the Formatting toolbar. Format text to include a contrasting text color for cells with color backgrounds by selecting the text and then choosing Format*Font.

After making your changes in the dialog box, click OK.

WordPerfect 8 and 9: To create a table you can position anywhere on the page, select Insert*Table. Confirm that Drag to create a new table is checked, set the number of rows and columns for the table, and click Create. Click and drag the table to its new location with the hand-and-rectangle mouse pointer. To move the table, place the mouse pointer over the sizing border until it becomes a four-way arrow, then click and drag the table to a new spot. Adjust cell size by moving the mouse pointer over a border until the pointer becomes a double-headed arrow, and then dragging the border to a new position.

Cell division: To split a cell into multiple cells, move the mouse pointer over the cell border until it changes into a double-headed arrow, and right-click.

Select Split Cell from the context menu, and pick Columns or Rows in the Split Cell dialog box. Specify the number of new cells, and click OK.

Invisible borders, colorful backgrounds: To remove border lines from a table, drag across the table to select it, right-click, and choose Borders/Fill from the context menu. Click the Cell tab, then the button to the right of 'Inside', and select the upper left 'X' icon (). Repeat for 'Outside', and click OK. To add a color or pattern background, right-click in a cell or group of cells, choose Borders/Fill from the context menu, and click the Cell tab in the Properties dialog box. Click the Fill button, choose a pattern for the background, click the Foreground button, choose a color for the fill, and click OK.

Convert Footnotes to Endnotes and Vice VersaIt's easy to convert footnotes in a Word document to endnotes, or vice versa, or to swap one for the other in a document that has both. In Word 97 or 2000, select Insert*Footnote and then click Options in the Footnote and Endnote dialog box. Click Convert in the Note Options dialog box; select convert all endnotes to footnotes, convert all footnotes to endnotes, or swap footnotes and endnotes; and finish by clicking OK.

Send questions and tips to george_campbell@pcworld.com. We pay $50 for published items. George Campbell is a PC World contributing editor.

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