Browse Instantly in Long Documents

SAN FRANCISCO (08/28/2000) - Moving around in long documents can be time-consuming and imprecise. Microsoft Corp. Word's instant browsing feature helps you minimize your page-scrolling.

Instant browsing lets you jump through documents by page, section, table, or other feature. Here's how it works.

Word 97 and 2000: Start by clicking the little button between the two double arrows at the bottom of the vertical scroll bar. In response, a selection palette will pop up, letting you choose the object to use in browsing the document. To display a description of an object, simply move the pointer over it. Click the desired browse object to select it, and close the palette; then click one of the two double arrows located on the scroll bar to jump forward or backward in the document to the next occurrence of the object.

WordPerfect 9: This program has a tool similar to Word's at the bottom of the vertical scroll bar. Click the small icon between the double arrows to cycle through available browsing objects, which are described next to the icon when you click. Use the double arrows to jump up or down in the document from object to object. WordPerfect 8's double scroll bar arrows can also be used to browse, but they are limited to browsing by page.

Use Your Mouse To Enter Text In Word

Maybe you're not the world's fastest typist, or maybe you make so many typing errors that your spelling checker has resigned. Or maybe you're just plain tired of typing. Here's good news: Word 97 and 2000 offer you an easy way to enter text in a document with just your mouse.

Start by selecting Insert*Symbol to display the Symbol dialog box. Then drag the box out of the way of your typing position in the document. To work with text in your document's normal font, select the (normal text) option from the Font list. If you need a special-character or symbol font, you may select it from the drop-down list.

Click on the location in the document where you want the text to go, then insert a character by double-clicking it in the dialog box. You'll find all of the standard English text characters near the top of the Symbol dialog box's characters window; foreign-language characters and other symbols are near the bottom. You can see an enlarged version of any character by clicking it once.

Word 2000 supports even more foreign-language characters and additional symbols, which are visible when you scroll down the character display. All the characters will appear on the monitor, but not all of them will print out, so be sure to do a test printing.

And don't forget the Special Characters tab. There you'll find em and en dashes and spaces, breaking and nonbreaking hyphens, ellipsis marks, various types of quotation marks, and other useful symbols of all types and descriptions.

Try Word 2000'S Hidden Function-Key ToolbarWord's function-key shortcuts can save you a considerable amount of time, but because they're difficult to remember, they are rarely used. Most of Word 2000's toolbars pop up automatically when needed, but the one that lets you use your mouse to activate function-key shortcuts can't be found by right-clicking a toolbar or selecting View*Toolbars. Here's how to enable one of my favorite hidden features.

Select Tools*Customize, then click the Toolbars tab in the Customize dialog box. Select Function Key Display in the Toolbars list, then click Close. A new toolbar will appear just above Word's status bar. Click a Function Key button on the bar to activate the shortcut. To access shifted functions, press the , , or key (or a combination of those keys) to see the new function on the toolbar, then click the button without releasing the keys. Now you just have to remember to use it.

You'll find additional tips at www.pcworld.com/heres_how. Send your questions and tips to george_campbell@pcworld.com. We pay $50 for published items.

Contributing Editor George Campbell invites you to visit his Web page at www.osomin.com.

Keep Words Together on a Line

Word and Wordperfect automatically wrap text at the end of a line. To keep two or more words on the same line of type in Word 97 or 2000, press -- to insert a nonbreaking space. In WordPerfect 8 or 9, press - to insert a Hard Space code instead of a normal space. To prevent a hyphenated word from splitting at the end of a line in Word, press --; similarly in WordPerfect, you can insert a nonbreaking hyphen by pressing -.

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