IT systems that are approaching a decade old at the Victorian Department of Premier and Cabinet (DPC) pose a risk to the confidentiality of state government documents, according to a request for expressions of interest issued by the DPC.
The DPC is seeking to upgrade these systems, managed by the Cabinet Secretariat, to ensure that Cabinet-in-Confidence (CIC) documents remain secure. The current systems cannot be used for electronic transmission of CIC documents, according to the DPC
The department engaged consultants in mid-2011 to examine the security of the systems. A report issued in August 2011 "highlighted that current practices posed a significant security threat, and made inter alia high-level recommendations about IT systems reform", the DPC tender document states.
A further report, produced in June 2012, contained more detailed options for upgrading the systems used by the department.
Currently, managing CIC documents involves a large amount of manual processing, and the need for fast turnaround times has led to the "risk of unsecure transmission of CIC documents".
The department is taking a staged approach to the upgrade, initially seeking a system that can allow the secure transmission of draft and final versions of CIC documents, the DPC request for expressions of interest states.
The system will need to have mechanisms for controlling the access, printing, copying and forwarding of Cabinet material and offer seamless integration with other systems, including iPads.