The Future Fund Management Agency is considering implementing an electronic document and records management system (EDRMS) in an effort to boost its knowledge management and compliance management capabilities.
According to the FFMA, which was established in 2006 to assists the Federal government meet the cost of public sector superannuation liabilities, the primary goals of the project are to capture and protect intellectual property, facilitate and improve decision-making, improve productivity, reduce risk and comply with relevant Acts.
“One of the challenges faced by FFMA as we grow is to capture information and knowledge held by individuals and the organisation as a whole and to make that available in a way that reduces organisational risk, enhances the efficiency and effectiveness of our organisation and importantly helps us become a ‘learning’ institution,” tender documents read.
“As a Commonwealth government agency, FFMA is also governed by a number of acts and standards relating to the storage and use of information, including the Information Management Framework (IFA) under the National Archives of Australia.”
As a result of the project, the FFMA expects to gain effective management of FFMA and board information through the capture, indexing and storage of electronic and physical documents and records across a range of applications including Microsoft Office and Microsoft Outlook.
It would also gain an intelligent search functionality, the ability to assign meta data to documents and track changes to documents, control access to records and apply lifecycle management to its records.