As part of its goal to reduce the cost and complexity of enterprise software throughout state government departments, the NSW Department of Commerce is seeking to engage suppliers of information asset management systems (IAMS).
Previously known as Records and Information Management Systems, or RIMS, a strategic review of the IAMS was conducted by the NSW government CIO office and a revised procurement strategy for IAMS was developed.
The new strategy addresses the requirements of NSW government agencies of all sizes, as well as the varying complexity of their information management requirements.
"Agencies have different requirements in relation to the maturity of their information management assets," according to one document.
Information asset management includes records, documents, content, Web content, business systems data, e-mail messaging, images, audio, video, and maps.
The RIMS software contracts expire at the end of 2007 and will be replaced by the IAMS software application contract and a separate contract for related services covering systems implementation, upgrades, support, and maintenance.
This aims to reduce costs associated with the procurement, implementation, and operation of the software.
"It is intended that a small range of packaged software vendors will be selected to meet the needs of all NSW government agencies," according to the department.
The strategic review also established that a large number of NSW government agencies have not utilized the full capabilities of existing IAMS software.
"Agencies have invariably acquired IAMS software with capabilities in excess of their current and future needs," according to the department. "The revised procurement strategy is based on an agency's current and future requirements and is designed to ensure that agencies only license those functionalities as required."
The IAMS business requirements cover a broad range of categories, from records and document management processing to Web content and knowledge management.
Tenders close on November 13 and the new contracts run from January 1, 2008 until December 31, 2012.