AusAID closes in on records management

Compliance a driver for new off-the-shelf system

The Australian Agency for International Development, AusAID, will close its request for a new electronic document and records management system (EDRMS) this month and will pilot the chosen software as soon as July.

AusAID is seeking tenders from organizations to provide a "commercial-off-the-shelf, out-of-the-box" in order to assist AusAID to "improve evidentiary and records compliance of AusAID's e-mail, electronic and hardcopy documents".

The agency is seeking a single record keeping system that enables management of e-mail, electronic documents contained in personal and shared network drives, and locations of registered hardcopy and physical records.

The system must be compliant with federal government records keeping standards.

As a result of deploying a new EDRMS, AusAID anticipates it will improve search and retrieval electronic information, and the control, and integrity of Commonwealth records.

With operations in some 30 countries the agency is also looking to enhance information sharing within and across domestic, overseas and external AusAID workgroups, including staff posted to disparate international locations.

Details of what type of EDRMS AusAID will consider were not provided in the tender but it expects a "consistent user experience for sharing and managing information".

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