National museum halves payroll processing time

The National Museum of Australia has installed a new human resources information system (HRIS) which has reduced payroll processing by more than 50 percent.

The system supports 300 staff and has reduced processing from two days to less than one.

Dubbed Quartz, the system has eliminated many cumbersome, inefficient and time-consuming manual processes, according to Lisa Wilmot, employee relations and people development director at the museum.

The payroll run for the museum's 300 staff previously took two days; now it takes between half a day to a full day.

"There were also some unexpected benefits including more detailed information for reporting, and the ability to check pay for rostered staff, which accounts for a quarter of the workforce, before it is processed," Wilmot said.

The Aurion system has a self-service functionality, which allows staff for the first time to amend and view personal details online to check pay slips and receive pay slips automatically.

Wilmot said staff can also apply for leave online, make changes to bank account details, process performance appraisals and enter their own personal development plans.

Over the next year, she said the National Museum will be rolling out additional functionality such as Web recruitment, OH&S incident reporting and Timekeeper for better roster management processes.

Quartz implementation team leader, Maciej Dunski said the museum has also integrated its own electronic education system with Quartz as part of the rollout.

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